ON SITE INFORMATION​

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January 2nd at 2:45pm: Volunteer Orientation — This will be in Frisco 3 at the Embassy Suites conference center. This meeting is primarily for the volunteers scheduled to help with check-in, holding SMC signs, and the kickoff dinner, but all are welcome to come! (see Embassy Suites map)

 

Jan 3rd - 5th: The Citation Room is on the second floor of the Embassy Suites Convention Center. You will need to arrive fifteen minutes before your shift begins, unless you already know where you are going and what you will be doing!

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Access to the Conference

Wristbands will be provided at volunteer orientation or whenever you come to the volunteer room for your first shift of the conference. Wristbands need to be worn at all times throughout the conference.

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Dress code for check-in on 2nd

• Blue SMC long-sleeve t-shirt will be handed out on the 1st

• Comfortable shoes (lots of walking may be involved!)

• Coat/gloves (may be outside) 

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Personal Items

There is a Volunteer Room (Citation Room) where you can leave your belongings, but it won’t be locked, so please avoid bringing valuables.

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EMERGENCY MANAGEMENT

Emergencies and crises on-site are extremely rare, but here’s what to know to be prepared. 

 

Emergencies may include:

• Medical emergencies

• Theft or vandalism 

• Exhibit crisis (fire, bomb threats, active shooter, etc.) 

• Local issues with property management or neighboring retailers

 

Emergency procedures:

• Contact the Volunteer Coordinator immediately and communicate the issue if the problem is not life-threatening.

• If it’s an emergency, please contact the EMT or Police on-site. Contact information will be provided to you by the Volunteer Coordinator when you check in that day.

• Remain calm, use common sense and follow all instructions from emergency response teams. 

• Get the facts. Be prepared to provide detailed information for StuMo to draft a statement if needed.

 

Professional demeanor:

• Regardless of circumstances, in every crisis or emergency situation it’s important that all SMC volunteers and staff demonstrate a sense of compassion and a commitment to safety.

• Additionally, volunteers and staff should demonstrate empathy for the situation and communicate that action is being taken to contain or resolve the issue.

 

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HEALTH + SAFETY

We will be following recommendations from city and state agencies for our Covid-19 protocols. Currently, masks not required, and there is no vaccine requirement in Collin County or the state of Texas. However, masks are welcome if individuals choose to wear one.

 

For anyone who has Covid-19, Covid-19 symptoms, or know you've been exposed to Covid-19 recently before the conference, we ask that you please do not attend SMC 2022.

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