ON-SITE INFORMATION​

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January 2nd at 2:30pm: Volunteer Orientation - This will be in Frisco 3 at the Embassy Suites conference center. This meeting is only for our January 2nd volunteers scheduled to help with check-in, SMC store, and the kickoff dinner on the first day of SMC. (see Embassy Suites map above)

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Jan 3rd - 5th: The Citation Room is on the second floor of the Embassy Suites Convention Center. Check out your volunteer schedule (above) for specific directions on what to do and where to go for your shift.

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Access to the Conference

Badges will be provided at volunteer orientation or whenever you come to the volunteer room for your first shift of the conference. Badges need to be worn at all times throughout the conference.

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Dress code for check-in on 2nd

• Black SMC long sleeve t-shirt will be handed out at the volunteer orientation meeting.

• Comfortable shoes (lots of walking may be involved!)

• Coat/gloves (may be outside)

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Personal items

​There is a Volunteer Room (Citation Room) where you can leave your belongings, but it won't be locked, so please avoid bringing valuables.

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EMERGENCY MANAGEMENT

 

Emergencies and crises on-site are extremely rare, but here’s what to know to be prepared. 

 

Emergencies may include:

• Medical emergencies

• Theft or vandalism 

• Exhibit crisis (fire, bomb threats, active shooter, etc.) 

• Local issues with property management or neighboring retailers

 

Emergency procedures:

• Step 1: In the case of an emergency, please call the EMT or Police on-site. Contact information will be provided to you on January 2nd. 

• Step 2: Call/text Moe Salas to communicate the situation.

• Remain calm, use common sense and follow all instructions from emergency response teams. 

• Get the facts. Be prepared to provide detailed information for StuMo to draft a statement if needed.

 

Professional demeanor:

• Regardless of circumstances, in every crisis or emergency situation, it’s important that all SMC volunteers and staff demonstrate a sense of compassion and a commitment to safety.

• Additionally, volunteers and staff should demonstrate empathy for the situation and communicate that action is being taken to contain or resolve the issue.

 

 

HEALTH + SAFETY

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The health and safety of all students and staff is a top priority. We will be following recommendations from city and state agencies for our health protocols. If you have a fever or are experiencing symptoms of illness we ask that you do not attend the conference for the well-being of yourself and everyone else in attendance.