The thief comes only to steal and kill and destroy; I have come that they may have life, and have it to the full. John 10:10
WELCOME TO SMC 2024
SMC STAFF HANDBOOK
StuMo exists to build spiritual leaders for Christ from the college campuses of the world. Our passion is to build up student laborers into future leaders. Our desire is to equip them to live for Christ wherever they may go.
SMC is one way we engage with students to live out this purpose!
MEET THE SMC TEAM
MEET THE SMC TEAM
MEET THE CONFERENCE COORDINATORS
Please send a message on Teams if you need to get ahold of a conference coordinator. If they don't answer on teams, you can click on their photo below to access that person's phone number.
MEET THE CONFERENCE COORDINATORS
Meet the staff who are helping make SMC happen this year! Access their contact information here.
CONFERENCE ROLES
SMC Kickoff - Night Life - SMC Store - Kaleo lunch - SMC Central
It takes our entire staff to pull off this conference!
There are many different roles people are playing - breakout leaders, encounter leaders, etc. There are also positions that need to be filled for Night life, SMC Store, Kaleo Lunch, SMC Central, and more.
The coordinators of these events are working together to make sure staff aren’t overloaded with duties, but will be assigning people to work certain events throughout SMC. Keep a lookout for emails about when you’ll be working.
HOST MENTALITY
As a StuMo staff person, you play a vital role in pulling off SMC! You are an owner of the conference and we all are hosting the over 2,800 students showing up on January 2nd!
Tips to own the conference
- Be there five minutes early for your position that you’re working.
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If you see a need, feel free to take action!
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Offer to help other people at events, even if you’re not assigned to them.
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Be a host! Engage students who look lost and help them if you can.
Be a host, not a participant!
SCHEDULE
MONDAY, JAN 1
11:00AM - 12:00PM
Staff Lunch and Orientation Meeting (Frisco 1)
12:00PM - 5:45PM
Staff Setup (designated locations)
5:45PM - 6:30PM
Break and Check in to hotels
6:30PM - 7:30PM
All Staff Meeting
7:30PM
Dinner on your own
TUESDAY, JAN 2
8:30AM
Breakfast provided at hotel
9:00AM - 12:00PM
Staff Setup if necessary (Frisco 6)
12:00PM - 1:30PM
Lunch on your own
1:30PM - 3:30PM
Final preparations/setup if necessary
2:30PM - 3:30PM
Volunteer Orientation (Greet the volunteers you recruited)
3:30PM - 4:00PM
All staff and volunteers prepare for arrival
4:00PM - 6:30PM
Student Registration at hotels
5:00PM - 7:30PM
SMC Kickoff (Ballpark)
8:00PM - 9:15PM
Main Session 1 - Sean Vollendorf
9:30PM - 10:15PM
Campus Time
10:30PM - 12:00AM
Night Life
WEDNESDAY, JAN 3
TBD by your campus
DGL/LIT/KLP/Summer Team Meetings
9:00AM - 10:00AM
Establishers
10:30AM - 12:00PM
Main Session 2 - Timothy Ateek
12:00PM - 2:00PM
Women go to lunch
12:15PM - 1:15PM
Men's Time
1:30PM - 3:30PM
Men go to lunch
2:15PM - 3:15PM
Women's Time
3:45pm - 4:45PM
Breakout #1
5:00PM - 7:30PM
Dinner on your own (encourage to go with campus)
8:00PM - 9:30PM
Main Session 3 - Bryan Loritts
10:30PM - 12:00AM
Night Life - The Rave (Arena) + add'l options
THURSDAY, JAN 4
10:00AM - 10:45AM
Establishers/Senior Breakout
11:15AM - 12:30PM
Main Session 4 - Bryan Smith
12:30PM - 2:00PM
Kaleo Interest Lunch
(Project breakouts, lunch outside meeting rooms.)
2:20PM - 3:10PM
Breakout #2
3:30PM - 4:20PM
Breakout #3
4:40PM- 5:30PM
Campus Time #2
5:30PM - 8:00PM
Dinner on your own
8:15PM- 9:45PM
Main Session 5 - Brandon Rietz
10:15PM - 12:00AM
Night Life - Basketball, Volleyball, Dodgeball tournaments (FieldhouseUSA) + add'l options
FRIDAY, JAN 5
9:00AM - 9:45AM
World Impact (Arena)
9:45AM - 10:45AM
Block Party (Avenue of the Stars)
10:45AM - 12:15PM
Main Session 6 - Danny Points
12:30PM
Check out & Load up
1:00PM
Staff celebration lunch (Frisco 7)
2:00PM - TBD
Tear Down
ON-SITE INFORMATION
Staff Check In
January 1st
Meet in Frisco 1 (see Embassy Suites Convention Center map). We will set up during the afternoon, break from 5-7PM when you will be able to check in to your hotel and grab dinner. Then we will all return for an all-staff meeting at 7PM and finish setting up that evening.
Access to the Conference
Wristbands will be provided at the all-staff meeting on the 1st. Wristbands need to be worn at all times throughout the conference.
Dress code for check-in on 2nd
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White SMC long-sleeve t-shirt will be handed out on the 1st
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Comfortable shoes (lots of walking may be involved!)
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Coat/gloves (may be outside)
EMERGENCY MANAGEMENT
Emergencies and crises on-site are extremely rare, but here’s what to know to be prepared.
Emergencies may include:
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Medical emergencies
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Theft or vandalism
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Exhibit crisis (fire, bomb threats, active shooter, etc.)
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Local issues with property management or neighboring retailers
Emergency procedures:
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Step 1: In the case of an emergency, please call the EMT or Police on-site. Contact information will be provided to you on January 2nd.
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Step 2: Call/text Moe Salas or Brittany Boortz to communicate the situation.
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Remain calm, use common sense and follow all instructions from emergency response teams.
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Get the facts. Be prepared to provide detailed information for StuMo to draft a statement if needed.
Professional demeanor:
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Regardless of circumstances, in every crisis or emergency situation it’s important that all SMC volunteers and staff demonstrate a sense of compassion and a commitment to safety.
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Additionally, volunteers and staff should demonstrate empathy for the situation and communicate that action is being taken to contain or resolve the issue.
FAQs
What do I need to bring for student check-in?
Bring a laptop or iPad if you have one!
Where do I go on the 1st?
Meet in Frisco 1 (see Embassy Suites Convention Center map) for the all-staff meeting, lunch, and to begin setup!
Where do I park?
When you arrive on the 1st you will park in the Embassy Suites parking Garage until you check in to your hotel later that afternoon. During the conference, park in the parking lot outside your hotel.
What hotel am I staying in?
All staff will stay in their campus-specific hotel and stay there for the entire time. You will get a detailed email about this process from Dani Renaud prior to your arrival.
Is there a place I could office?
Unfortunately, we’re not able to have a co-working space. You will have wifi access throughout your hotel, as well as the convention center space.
Where is the staff prayer room?
Wherever the Holy Spirit leads. :) We don't have a designated room.
How does a volunteer sign up to help?
Sign up at smcdallas.com/volunteer.
How can I find what room a meeting or breakout is in?
This SMC 2024 meeting space schedule has everything you need to know.
What meals (if any) are provided for staff?
Breakfast every morning (at hotel)
Lunch on the 1st - at staff meeting
Dinner on the 2nd - Kickoff dinner at the ballpark
Lunch on the 4th - Kaleo Interest Lunch (Chick-fil-A)
Lunch on the 5th - Staff lunch before teardown
Where are some places to eat in Frisco?
Check the app for a list of potential options as well as meal discounts.
Where do I tell a volunteer to go?
If they’re volunteering on the 2nd for check-in they’ll arrive by 2:30pm. They’ll go to the first floor of the Embassy Suites Convention Center to Frisco 3 for the Volunteer Orientation. If your volunteer is showing up on a different day of the conference, direct them to the Citation room on the second floor of the conference center! There will be a volunteer room pop-up sign right outside the door.
For more information have them check out the Volunteer Page. All this information and more is given to them by Summer Locklear and Sidney Runeberg when they register to volunteer.
Who should the volunteer contact about questions or changes in their schedule?
Summer Locklear and Sidney Runeberg are the Volunteer Coordinators.
Who should I contact when I don’t know what to do?
Reference the Conference Coordinator list above.
THANK YOU
On behalf of the SMC Team, we truly appreciate the time you’ve spent praying for these students and the conference, your tireless efforts in recruiting students and preparing for your particular SMC roles, and your eagerness to help make SMC 2024 a success!
We are excited to see how God uses SMC 2024 to make an impact for His Kingdom!
For additional SMC information, please refer to smcdallas.com or the SMC app.