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"COME, FOLLOW ME," JESUS SAID, "AND I WILL MAKE YOU FISHERS OF MEN."
 
Matthew 4:19
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WELCOME TO SMC 2022

SMC STAFF HANDBOOK

 

StuMo exists to build spiritual leaders for Christ from the college campuses of the world. Our passion is to build up student laborers into future leaders. Our desire is to equip them to live for Christ wherever they may go. 

 

SMC is one way we engage with students to live out this purpose!

 

MEET THE SMC TEAM

MEET THE CONFERENCE COORDINATORS

Please send a message on Teams if you need to get ahold of a conference coordinator. If they don't answer on teams, you can click on a photo below to access that person's phone number.

 

CONFERENCE ROLES

SMC Kickoff - Night Life - SMC Store - Kaleo lunch - SMC Central

 

It takes our entire staff to pull of this conference! 

There’s many different roles people are playing - breakout leaders, encounter leaders, etc. There are also positions that need to be filled for Night life, SMC Store, Kaleo Lunch, SMC Central and more. 

The coordinators of these events are working together to make sure staff aren’t overloaded with duties, but will be assigning people to work certain events throughout SMC. Keep a lookout for emails about when you’ll be working.

HOST MENTALITY

As a StuMo staff person, you play a vital role in pulling off SMC! You are an owner of the conference and we all are hosting the over 2,000 students showing up on January 2nd!

 

Tips to own the conference 

  • Be there five minutes early for your position that you’re working. 
  • If you see a need, feel free to take action!  

  • Offer to help other people at events, even if you’re not assigned to them. 

  • Be a host! Engage students who look lost and help them if you can. 

Be a host, not a participant!

 
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SCHEDULE
FRIDAY, DEC 31

3:00PM
Check-in to Hotels

4:00PM - 5:00PM
All Staff Meeting (Frisco 7)

5:00PM
Staff Setup for certain staff
 

 

SATURDAY, JAN 1

7:00AM -  8:30AM
Breakfast (provided at Drury)


8:30AM - TBD
Staff Setup (designated locations)

 

8:30PM
Staff Meeting in Arena

 

SUNDAY, JAN 2

8:30AM
Breakfast provided at hotel

9:00AM - 12:00PM
Staff Setup (Frisco 6)

12:00PM - 1:30PM
Lunch on your own

1:30PM - 3:40PM
Final preparations/setup

3:00PM - 3:40PM
Volunteer Orientation (Greet the volunteers you recruited.)

3:40PM - 4:00PM

All staff and volunteers prepare for arrival

4:00PM - 6:30PM
Student Registration at hotels
 
5:00PM - 7:30PM
SMC Kickoff (Dinner provided at Dr Pepper Ballpark)

8:00PM - 9:15PM
Main Session 1 - Brent Reinke

9:35PM - 10:15PM

Campus Time

10:15PM - 12:00AM
Night Life (DP Ballpark)

MONDAY, JAN 3

DGL/LIT/KLP/Summer Team Meetings

9:00AM - 10:00AM
Establishers

10:30AM - 12:00PM
Main Session 2 - Kennon Vaughan

12:00PM - 2:00PM
Lunch on your own

2:15PM - 3:05PM
Breakout 1

3:20PM - 4:10PM
Breakout 2 - Men's Time / Women's Time

4:25PM - 5:15PM 
Campus Time 2

5:15PM - 8:00PM
Dinner on your own (encourage to go with campus)

8:30PM - 10:00PM
Main Session 3 - Kennon Vaughan

10:00PM - 12:00AM
Night Life - The Party (Arena) + add'l options

TUESDAY, JAN 4

9:00AM - 10:00AM
Establishers/Senior Breakout
 
10:30AM - 12:00PM
Main Session 4 - Todd Ahrend

12:00PM - 1:45PM
Kaleo Interest Lunch 
(Project breakouts, free lunch at DP Ballpark) 

2:00PM - 2:50PM
Breakout 3

3:05PM - 3:55PM
Breakout 4

4:15PM - 6:30PM
Kickball Tournament (DP Ballpark)

6:30PM - 8:30PM
Dinner on your own

9:00PM - 10:30PM
Main Session 5 - Todd Ahrend

10:30PM - 12:00AM
Night Life - Basketball Tournament (FieldhouseUSA) + add'l options

WEDNESDAY, JAN 5

9:15AM - 10:15AM
Campus Time 3
 
10:45AM - 12:15PM
Main Session 6 - David Platt

12:30PM
Check out and load up

1:00PM
Staff celebration lunch
(Frisco 7)


2:00PM
Tear Down

 
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HEALTH + SAFETY

The health and safety of all students and staff is a top priority. In light of the Covid-19 pandemic, we think it is important that you understand our efforts to manage the health and safety of all SMC attendees so you can make an informed choice in attending the conference. We are focused on taking all reasonable measures to prevent the spread of Covid-19 at our event.

We will be following recommendations from city and state agencies for our Covid-19 protocols. Currently, masks not required, and there is no vaccine requirement in Collin County or the state of Texas. However, masks are welcome if individuals choose to wear one.

If you have/had Covid-19 recently the CDC recommendations are:

  • Stay at home for 5 days (regardless of vaccination status)

  • If you have no symptoms or your symptoms are resolving after 5 days, you can leave your house.

  • Continue to wear a mask around for 5 additional days, but we ask that you wear a mask for the entirety of the conference, even if it's past the 5 day mask-wearing period. We appreciate you making this personal sacrifice in order to ensure the safety of those around you.

  • If you have a fever, continue to stay home until your fever resolves.

 

ON SITE INFORMATION

Staff Check In 

December 31st

Beginning at 3:00pm - Staff check in at Drury Hotel

Access to the Conference

Wristbands will be provided at the all-staff meeting on the 1st. Wristbands need to be worn at all times throughout the conference. 

Dress code for check-in on 2nd

  • Blue SMC long-sleeve t-shirt will be handed out on the 1st

  • Comfortable shoes (lots of walking may be involved!)

  • Coat/gloves (may be outside) 

 

EMERGENCY MANAGEMENT

 

Emergencies and crises on-site are extremely rare, but here’s what to know to be prepared. 

 

Emergencies may include:

  • Medical emergencies

  • Theft or vandalism 

  • Exhibit crisis (fire, bomb threats, active shooter, etc.) 

  • Local issues with property management or neighboring retailers

 

Emergency procedures:

  • Step 1: In the case of an emergency, please call the EMT or Police on-site. Contact information will be provided to you on January 2nd. 

  • Step 2: Call/text Alex McDonald or Bonnie Hartwig to communicate the situation.

  • Remain calm, use common sense and follow all instructions from emergency response teams. 

  • Get the facts. Be prepared to provide detailed information for StuMo to draft a statement if needed.

 

Professional demeanor:

  • Regardless of circumstances, in every crisis or emergency situation it’s important that all SMC volunteers and staff demonstrate a sense of compassion and a commitment to safety.

  • Additionally, volunteers and staff should demonstrate empathy for the situation and communicate that action is being taken to contain or resolve the issue.

 
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FAQs

What do I need to bring for student check-in?

Bring a laptop or iPad if you have one! 

 

Where do I go on the 31st? 

Meet in Frisco 3 (see Embassy Suites Convention Center map) for your setup assignment. 

 

Where do I park?

Park in the parking lot outside your hotel. 

 

What hotel am I staying in?

All staff will be staying in the Drury Hotel unless you’ve been told otherwise. 

 

Is there a place I could office? 

Unfortunately, we’re not able to have a co-working space. You will have wifi access throughout your hotel, as well as the convention center space.

 

Where is the staff prayer room?

Wherever the Holy Spirit leads. :) We don't have a designated room. 

 

How does a volunteer sign up to help?

Sign up at smcdallas.com/volunteer.

Which hotel is my campus at and what time are they checking in on the 2nd? 

All campuses' hotels and check in times are listed here.

How can I find what room a meeting or breakout is in?

This SMC 2022 meeting space schedule has everything you need to know.

What meals (if any) are provided for staff? 

Breakfast every morning (Drury Hotel)

Evening Kickback (dinner option) is also provided at the Drury Hotel. 

Dinner on the 2nd - Kickoff dinner at the Dr. Pepper Ballpark

Lunch on the 4th - Kaleo Interest Lunch (Chick-fil-A) at the Dr. Pepper Ballpark

Lunch on the 5th - Staff lunch before teardown.

 

Where are some places to eat in Frisco? 

Check the app for a list of potential options as well as meal discounts.

Where do I tell a volunteer to go?

If they’re volunteering on the 2nd for check-in they’ll arrive by 2:45pm. They’ll go to the first floor of the Embassy Suites Convention Center to Frisco 3 for the Volunteer Orientation. For more information have them check out the Volunteer Page.

*All this information and more is given to them by Sarah Ferguson when they register to volunteer.

 

Who should the volunteer contact about questions or changes in their schedule?

Sarah Ferguson is the Volunteer Coordinator. 

 

Who should I contact when I don’t know what to do?

Reference the Conference Coordinator list above.

 
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DOWNLOAD THE
SMC DALLAS APP

Search “Stumo Conference” in the app store.  

Be sure to turn your notifications on. (top left corner)

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THANK YOU

On behalf of the SMC Team, we truly appreciate the time you’ve spent praying for these students and the conference, your tireless efforts in recruiting students and preparing for your particular SMC roles and your eagerness to help make the SMC 2022 a success! 

 

We are excited to see how God uses SMC 2022 to make an impact for His Kingdom!  

 

For additional SMC information, please refer to smcdallas.com or the SMC app.